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Zero-touch sign-in via any mobile device using QR codes.
Add custom data fields such as health questions and tailor them to each visitor.
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Easily record the movement of people across multiple sites and be GDPR compliant.
Simple integration with your existing systems and optional SIMS integration for schools.

Zero-touch | painless administration | GDPR compliant

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Smart visitor management solution

Our Major Account Manager, Philip Osbourne explains how smart visitor management works in this short video. 

“Smart Visitor Management Solution supports our reception team and keeps our hosts informed. Our visitors know how to use the solution with no explanation... A great, clean app with a smart and easily administered portal site.”
Civic & Social Organisation, 51-200 employees

Other features and benefits

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Painless administration
Ensure visitors have read and accepted important information such as health and safety notices, non-disclosure agreements and privacy policies. Add multiple messages, capture signatures and download copies as PDFs from the secure online portal.
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Data security and tracking
Built-in features to safeguard visitors without compromising their privacy while giving you total control over the sign-in experience and the data gathered. We are GDPR compliant and ISO27001 accredited. All data is hosted in the UK.
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Convenient
Manage one central staff list across all of your sites through the smartphone app or online portal, making it easy for staff to move between sites. See which sites each staff member is signed into, and if you want to restrict individuals to only working at one site, this is an option too.

Frequently Asked Questions

By simply scanning the QR code that is displayed on the tablet in your reception area, your guests will be able to register from their own smartphone.

Yes, you can manage all sites through one portal, meaning you can switch between office locations to see who is on site and where at any given time.

Yes, the Smart Visitor Management system will register all visitors, staff and contractors plus more. We also supply access to a mobile app that staff can use to sign in and out of the building, meaning you have full visibility.

We understand that most organisations would want to personalise the system to suit their own company requirements. With this in mind, we offer personalised demonstrations with one of our specialists, who will run through the software functionalities applicable to your requirements via an online screen share.

As the system is fully customisable, it allows you to capture as much or as little visitor information as you wish. This can include questionnaires or acknowledgment to policies and notices.

Yes, most clients use this functionality to show messages or play looping videos so all important notices are clearly communicated to anyone who is entering the premises.

The evacuation list can be accessed from anywhere, with real-time accuracy reflecting who is currently on site. The list is available immediately on a smartphone with our app or any internet connect device.

All data stored within the system is controlled by you. You have the ability to set the retention period from with your own account whether that be 7 days to indefinitely all according to your own privacy & GDPR policies.