LobbyTrac™

The all-in-one, self-service security solution

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LobbyTrac™ provides a seamless solution for managing visitor, contractor and employee traffic. Ideal for organisations in education, healthcare and aged care, construction, manufacturing, public sector, hospitality, and more. Its intuitive, step-by-step instructions simplify the sign-in/sign-out process by capturing and storing all the pertinent information to a secure database. LobbyTrac also provides the opportunity to include a health and safety induction upon sign-in. This enables real-time reporting and greatly enhances existing security processes.

LobbyTrac is available in three sizes or you can bring your own device (BYOD) and combine your technology with ours for a solution that meets your compliance and business efficiency needs.

LobbyTrac


LobbyTrac™ is available in three convenient models.

Lobbytrac

LobbyTrac Kiosk

 

  • Integrated camera
  • 12.3” touchscreen
  • Self-cutting badge printer
  • Barcode scanner
  • Wi-Fi or Ethernet connectivity
  • Windows 10 (64bit)
  • Pivoting screen
  • Inbuilt waste bin

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    Lobbytrac

    LobbyTrac Desktop Tidy

  • Integrated camera
  • 15.6” touchscreen
  • Self-cutting badge printer
  • Barcode scanner
  • Wi-Fi connectivity
  • Windows 10 (64bit)
  • Pivoting screen

    • LobbyTrac Flex

  • Integrated camera
  • 12.3” touchscreen
  • Self-cutting badge printer
  • Barcode scanner
  • Wi-Fi or Ethernet connectivity
  • Windows 10 (64bit)
  • Pivoting screen
    • Overview
    • Key Features
    • Specifications
    • BYOD

    Ensure compliance.

    In 2015, New Zealand updated its legislation regarding workplace health and safety. Under the new rules, organisations are required to more accurately log visitors as well as track and educate contractors about health and safety aspects on site. LobbyTrac™ enables businesses to gather sufficient information about visitors and contractors and ensures they have completed the appropriate health and safety induction upon their arrival.

    Simple and intuitive.

    With a user-friendly touchscreen monitor and image scanner, LobbyTrac captures vital visitor information. Plus, the address book feature provides a predictive-like key stroke experience that lets visitors check in without staff involvement. There are three sizes to choose from so you can choose the solution that best matches your needs. In addition, LobbyTrac is also available as a BYOD option. Contact us today if you would like more information.

    Increase safety and security

    LobbyTrac provides a secure and safe way to manage visitors. You can customise the sign-in process with specific health and safety questions, relating to COVID-19, flu vaccination, etc. The system enables quick reporting of who is on your site at any given time, and who may have visited in previous hours or days, in case you need to trace and contact recent visitors.

    Customise the user-experience.

    Enhance your corporate image by customising the welcome screen of your LobbyTrac™ with graphics, messaging and more. You’ll be able to create branded labels for added security.

    Manage facility entry points with or without dedicated personnel.

    Like a virtual assistant the self-serve interactive terminal ensures better use of time and resources by automatically notifying staff of visitors’ or contractors’ arrival.

    LobbyTrac securely eases visitor, contractor and employee management, making it ideal for organisations like:

    • Schools
    • Colleges and tertiary institutions
    • Government agencies
    • Correctional facilities
    • Corporations

      

    		   
    • Hospitals and clinics
    • Real estate agencies
    • Event management businessnes
    • Facility management organisations

     
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    LobbyTrac™ offers a non-disruptive visitor and contractor management solution that enhances your operations.

    Online check-in and induction

    Barcoded check-in and induction information can be emailed to visitors and contractors ahead of time. This pre-registration removes bottlenecks with pre-printed labels ready to go. You can also upload documents to create profiles for contractors to easily manage their access and information about their projects according to this profile. For example, you could include health-related certification, such as flu vaccination.

    Automatic notifications

    The notification feature alerts employees about visitors’ and contractors’ arrival via email or SMS. In addition, the system will alert managers when a contractor doesn’t have the right permissions to be on site, or their permissions have expired.

    Real-time reports

    The system enables quick real-time reporting of who is on your site at any given time, and who may have visited in previous hours or days, in case you need to trace and contact recent visitors.

    Asset management

    Use LobbyTrac to easily manage and maintain company assets: know what equipment has been signed out to staff or contractors, ranging from access cards to technology and even pool cars.

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    Primary Essential Premium Enterprise
    Unlimited Visitor Registrations Unlimited Visitor Registrations Unlimited Visitor Registrations Unlimited Visitor Registrations
    VR Service Support VR Service Support VR Service Support VR Service Support
    Offline Usability Offline Usability Offline Usability Offline Usability
    Emergency Printouts Emergency Printouts Emergency Printouts Emergency Printouts
    Online Emergency Data Online Emergency Data Online Emergency Data Online Emergency Data
    Online Dashboard & Reports Online Dashboard & Reports Online Dashboard & Reports Online Dashboard & Reports
    Visitor Labels Printing Visitor Labels Printing Visitor Labels Printing Visitor Labels Printing
    Barcode sign out Barcode sign out Barcode sign out Barcode sign out
    Screens and Settings Customisation Screens and Settings Customisation Screens and Settings Customisation Screens and Settings Customisation
    Visitor health and safety info Visitor health and safety info Visitor health and safety info Visitor health and safety info
          Email and SMS* notifications Email and SMS* notifications Email and SMS* notifications
    Re-Usable labels sign in Re-Usable labels sign in Re-Usable labels sign in
    Permanent ID sign in Permanent ID sign in Permanent ID sign in
    Contractor health and safety info Contractor health and safety info Contractor health and safety info
    Active Directory Integration Active Directory Integration
    Electronic Reception bell Electronic Reception bell
    Appointment pre-registration Appointment pre-registration
    VR Facilities

    * Carrier charges may apply. Client to provide SMS account.

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    Pitney Bowes LobbyTrac™ Bring Your Own Device (BYOD)

    You can now take advantage of Pitney LobbyTrac, using your own hardware. Below is an overview of the technical requirements if you’re supplying your own equipment.

     

    Specifications

    PC/Laptop

    Tablet Requirements

    Operating System

    Windows 10 Pro

    Windows 10 Pro

    Display

    The screen can be a touch-screen, or the software can be used on a standard PC with keyboard and mouse

    Multi-touch

    Network

    Wireless or ethernet networking with internet acccess

    Wireless networking or onboard ethernet with internet access

    Memory

    Recommended minimum 4GB RAM

    		 Recommended minimum 4GB RAM

    USB

    PC needs a minimum of 3 USB ports 

    Full sized USB port required

    Scanner

    Scanner must be omnidirectional and connected serially (USB to serial emulation)

    Scanner must be omnidirectional and connected to a full sized USB port. Power for the scanner will be drawn either from the tablet or a USB hub.

    Camera

    Front facing camera or webcam (if taking photos)

    Front facing camera or webcam (if taking photos)

    Printer

    Label printer must be minimum 300dpi. We recommend Brother QL-700

    		 Label printer must be minimum 300dpi. We recommend Brother QL-700

    Please note that these devices are not supported by Pitney Bowes device management solutions. We can provide annual maintenance support packages, onsite technical assistance and revision consumables available to you along with other software and services.

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    Resources

    LobbyTrac brochure Whitepaper: Visitor Management Systems: Meeting security, operational and privacy needs Case study – Les Powell Blog: How Australian businesses can remain compliant and increase safety and security at their sites BYOD specs brochure