Smart visitor management solution

Pitney Bowes® with Sign In App® is the secure alternative to visitor books and timesheets. Easily record the movement of people on site and be GDPR compliant with visitor data.

Pitney Bowes with Sign In App® is a modern, enjoyable way to sign in visitors. Create a positive impression from the moment guests walk into your reception. As your visitors sign in, their details are stored in a secure online portal providing you with a real-time fire list and reports.

Suitable for small, midsize and large enterprises across all industries.

Smart visitor management solution

“Sign In App supports our reception team and keeps our hosts informed. Our visitors know how to use the solution with no explanation... A great, clean app with a smart and easily administered portal site.” 


Civic & Social Organization, 51-200 employees

Key features and benefits

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The best first impression

Send pre-registered guests an email invite branded with your logo. The invitation contains the date and time of the visit, the name of the individual they’re meeting, directions plus a QR code for scanning in on arrival. Your guests can download the visit to their calendar and iPhone users can save the QR code to their wallet.

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Customise the visitor experience for each site while maintaining a global staff list, allowing staff to move easily between sites where allowed. Add custom data fields and tailor them to each type of visitor, giving you total control over the sign in experience and the data gathered.

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Improve site security by providing each guest with a printed pass with their photo with fast and wireless badge printing. The solution automatically sends email and SMS alerts to the host when a guest signs in. With a photo on the email, it’s easy to greet someone personally, even if you’ve never met them before.

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Whether it’s a fire drill or real-life emergency, reduce the time it takes to evacuate the building with our fire list which can be accessed from smartphones. Also, manage one central staff list across all of your sites through the smartphone app or online portal, making it easy for staff to move between sites. See which sites each staff member is signed into, and if you want to restrict individuals to only working at one site, this is an option too.

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Painless administration management

Ensures guests have read and accepted important information such as health & safety notices, non-disclosure agreements and privacy policies. Add multiple messages, capture signatures and download copies as PDFs from the secure online portal.

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GDPR & data security

Provides an accurate record of everyone in the building to safeguard your visitors’ safety without compromising their privacy. With privacy features built in, you have the option to hide visitor names as well as presenting your privacy policy as guests sign in. We are GDPR compliant and ISO27001 accredited for Information Security Management. All data is hosted in the UK.