At Pitney Bowes, integrity matters.
Values and Ethics
Laws and policies change, but one thing that doesn’t change is our commitment to “do the right thing, the right way.” We are committed to maintaining honest, fair and respectful relationships with our employees, our clients and the communities in which we are located. We continually provide education and training for employees not only to ensure that they are aware of the Company’s expectations of conduct, but also to provide them with the tools they need to succeed in an ethical and legally compliant culture. Our training classes, policies, code of conduct, reporting and advice channels and management support provide employees with the guidance they need to be able to do the right thing when faced with difficult choices. Senior management is responsible for modeling expected behaviors and is committed to supporting a thriving culture of integrity. We constantly monitor the performance of our ethics and compliance program to improve its effectiveness.
Code of Conduct
The Pitney Bowes Business Practices Guidelines is our code of conduct. It provides an overview of policies, laws and expectations of conduct for all employees globally. While legally compliant behaviors are the minimum expectation, we expect employees to conduct themselves with the highest ethical standards. We have adopted one version of our code of conduct for our employees based in the United States and another version for our employees based in international locations (in multiple languages) in order to accommodate differences in legal requirements and cultural practices.
Ethics and Compliance Review Committee
We have an established Ethics and Compliance Review Committee that meets on a regular basis. This committee monitors and supports business and functional unit compliance with the regulatory mandates that directly impact daily operations (for example, regulations governing government contracts or disposal of product components). The committee includes membership from the full range of corporate functions and each business unit. Due to complexity and multiplicity of regulations concerning labor and employment, we maintain a separate committee specifically focused on this area. That committee also meets regularly.
Employees have a right to know and understand the behaviors the company expects of them. We communicate our expectations through ongoing annual education and training initiatives, which we customize based on the particular employee group and method we use to deliver the content. Each year, we provide foundational or comprehensive training in certain significant compliance topics applicable to all employees as well as abbreviated training that reviews the highlights of the in-depth courses given the previous year. We also provide refresher awareness communications to remind employees of the essential elements of the foundational and abbreviated courses delivered in the preceding years. New employees receive introductory compliance training related to their jobs, and are then enrolled the following year in the courses given to the general employee population. This cyclical approach helps employees to keep thinking about key requirements on a regular basis. Our annual training material is available in multiple languages.
In addition to our standard courses, we offer a variety of awareness initiatives and video vignettes. Our “Setting the Right Tone (Tone at the Middle)” program assists our middle managers to create their own compliance messages for their employees. And for employees who do not have access to computers, managers provide monthly huddle training on topics covered in our Business Practices Guidelines.
Advice and Reporting Channels
We encourage employees to seek advice in dealing with ethical dilemmas and to report any suspected or actual wrongdoing. Our Ethics Help Line is operated by a third-party administrator 24 hours a day, seven days a week. Employees may call in to the line to report their concerns (anonymously, if permitted by local law) in any of 140 languages. Employees may also contact the Global Ethics and Compliance Department in person or through web page reporting, hard copy mail, telephone or confidential email. Global Ethics and Compliance promptly reviews all claims of potential violations of law or policy and, where appropriate, works with the appropriate stakeholders to investigate those claims. If the investigation supports the allegations, we take appropriate and consistent disciplinary action.