Mailing Solutions, Equipment, & Software | Pitney Bowes

15 Tips to Ship Smarter 

Start shipping smarter today with these quick tips.




#01
Don’t ship all your eggs in one carrier’s basket.
 

 

Diversify and save.

  • Your requirements vary between shipment and so should your carrier and service.

  • Change your carrier and service mix as business needs change.

  • The right selection can save you up to 75% with multi-carrier shipping technology like SendSuite® Live.


#02
Cut your shipping costs down to size.
 

 

Every inch counts.

  • In addition to charging for weight and distance, carriers often include Dimensional Rating (DIM) charges based on the height, width and length of the package (regardless of contents).

  • DIM rates add up and can make or break your shipping budget so proper packaging pays.


#03
Establish the best shipping rates available.
 

 

It pays to make sure.

  • National carrier rates and surcharges have been steadily increasing each year.

  • Be sure to reevaluate the terms of your negotiated carrier rate agreements annually.


#04: Train your staff and see the savings.

 

A little training can save a lot.

  • Train anyone who ships in your company to make the most cost-effective shipping decisions possible.

  • Set your own business rules to help you and your team stay on course.


#05: Don’t rule out the USPS.

 

You can discover deeper savings with the USPS.

  • Ship with the USPS in zones 1-4 to avoid dimensional (DIM) rating fees.

  • Depending on the service, shipping with the USPS may also eliminate address correction fees, delivery area surcharges, fuel surcharges and more.

  • See additional USPS savings through multi-carrier shipping technology – up to 23%.


#06: Don’t be afraid to use your own package.

 

Extra costs may be part of the package.

  • Be sure to compare the shipping cost of your carrier’s supplied flat-rate package versus your own generic package.

  • Sometimes carrier packaging is MORE expensive.

  • Costs may vary based on package size, weight and distance traveled.


#07: Take a digital approach to Certified Mail® and save.

 

Rely on electronic return receipt (eRR) to:

  • Save $1.30 on every piece of certified mail.

  • Cut down on staff time.

  • Eliminate the headaches of manual processing.


#08: Avoid guesstimating package weight and dimensions.

 

The extra dollars and cents add up.

  • Estimating weight and size can be costly.

  • Be sure your dimensions are accurate.

  • Always weigh your packages.


#09: Establish clear shipping charge-back policies.

 

Manage customers’ shipping as if it were your own.

  • Making smart shipping decisions on behalf of your customers helps to build loyalty and trust.

  • Point-to-point rate shop to identify the most cost-effective shipping options for your customers.

  • Let your customers know that you’re going the extra mile to protect their interests.


#10: Make sure your carriers are carrying their weight.

 

Track carrier performance and adjust business rules accordingly.

  • Evaluate a consolidated view of transactions to keep tabs on carrier performance.

  • Adjust your business rules accordingly.

  • Leverage your analysis to secure the best rates and terms possible during your annual carrier rate negotiations.


#11: Protect your packages in transit.

 

For package protection, the secret’s in the seams.

  • Properly taping a box can help protect it in transit.

  • The “H” method of taping adds strength to the box.

  • Secure all the seams of your package, including the center seam and the edge seams.


#12: Know the customs process.

 

Be informed about forms.

  • If you're shipping outside of the US, you must include the proper customs forms.

  • These forms tell customs officers what’s in the package, how much it costs and whether it was a gift or a purchase.

  • Simplify international shipping with software to automatically generate a 2976 form and electronically filing it with the USPS.


#13: Save yourself a trip to ship.

 

Let the carrier do the heavy lifting.

  • It may not make sense to bring packages to your chosen carrier location every time you need to ship something.

  • Most carriers, for a small fee, offer a package pick-up option.

  • Be sure to discuss this option with your carriers and factor it in when you negotiate your annual rates.


#14: When a package has value, insurance does too.

 

Losing a valuable package doesn’t have to be expensive.

  • If you’re shipping a package of high value, insurance and tracking provide peace of mind.

  • Some shipping services build insurance into the price, which is an important consideration when comparing rates.


#15: Labels have their place.

 

Give your package labels top priority.

  • Place all shipment labels (as well as “Fragile” or “Handle with Care” labels on packages requiring special handling) on the top surface of your boxes.

  • This will make it easier for carriers to keep your shipments in an upright position as much as possible during transit.


You may also like:

How campus mail centers successfully manage incoming packages

Learn how colleges can eliminate campus mail center chaos and streamline their package receiving processes.

How leading law firms handle inbound and outbound shipping

Understand the challenges law firms face and how leading firms ship smarter and streamline their mail center processes.