Printing envelopes in SendPro Online or PitneyShip

Envelopes can be printed on most inkjet or laser printers. In the classic version of SendPro, envelopes must be printed using the SendPro Online software. In the new version, PitneyShip, envelope printing requires that DeviceHub be installed and configured.
Products affected: SendPro® Online, PitneyShip™

Envelopes can be printed on most inkjet or laser printers. In the classic version of SendPro, envelopes must be printed using the SendPro Online software. In the new version, PitneyShip, envelope printing requires that DeviceHub be installed and configured.

The postage value printed is as-is and is not a USPS Forever Stamp. If USPS postal rates change, you can print a postage correction stamp which can be used with an already printed stamp to add additional postage.

Select your software version

There are currently two versions of our shipping software. Click on the image that matches your Home screen to view the instructions for your version.

SendPro Online classic version Home screenPitneyShip Home screen

 

SendPro Online (classic) SendPro Online classic Home screen thumbnail

In the classic version of SendPro, envelopes must be printed using the SendPro Online software. They cannot be printed from the classic web version of SendPro. Need the SendPro Online software?

  1. Double-click on the SendPro desktop shortcut icon, or select Windows Start > All Programs > SendPro to launch the SendPro Online software.
  2. From the Home screen, select Stamp Sheets & Rolls.
    SendPro Online classic Home screen with Stamp Sheets & Rolls highlighted
  3. Select Envelopes.
    Stamp Sheets & Rolls tab with Envelopes highlighted
  4. Perform any of the optional tasks below to set up the envelope as needed.
  5. Select Print.

Optional tasks

Print Envelopes screen

  1. Changing the postage class or amount
  2. Adding extra services
  3. Printing addresses on the envelope
  4. Printing more than one envelope with the same settings
  5. Printing multiple envelopes with different addresses and the same postage amount
  6. Changing the envelope size
  7. Changing the mailing date
  1. Assigning the envelope to a cost account
  2. Entering notes for your transaction history
  3. Changing the ZIP code the mail is being sent from 
  4. Seeing how the envelope will look when printed (print preview)
  5. Printing a test envelope
  6. Clearing the selections and starting over
  7. Adding a QR code

 

Changing the postage class or amount

To print a postage amount other than First-Class Letter:

  1. Select the First-Class Mail Letter menu [1] and select Choose another mail class.
  2. Enter the Weight.
    • If you have the attached USB scale, place the item on the scale and select the scale icon to weigh it.
  3. Select the Mail Class you wish to use.
  4. Select Accept.

Adding extra services

  1. Select Add extra services [2].
  2. Select the desired services.
  3. Select Accept.

Printing addresses on the envelope

  1. Select the Add sender address or the Add recipient address box [3] on the envelope.
  2. Enter the address, or select the Choose from Address Book icon to choose an address from the address book.
  3. Select Accept & Verify. In order for the address to be verified, the city, state, and ZIP Code must match.

Printing more than one envelope with the same settings

Select the number of envelopes from the "1" drop-down menu [4].

Printing multiple envelopes with different addresses and the same postage amount

  1. Select Print multiple envelopes with multiple addresses [5], then select Add Addresses.
  2. In the Add Recipient Address window, either:
    • Enter the address manually and select Accept & Verify, or
    • Select the Choose from Address Book icon to choose addresses from your address book, check the boxes next to the desired addresses, and select OK.

Changing the envelope size

Select Change size [6] and choose the desired size. Only #9 and #10 envelopes are supported.

Changing the mailing date

Select the desired date from the Mailing Date menu [7].

Note: Stamp dates change to the next day automatically at 5PM in your time zone.

Assigning the envelope cost to a cost account

Select Cost account at the bottom [8], then choose the desired account from the menu that appears.

Entering notes for your transaction history

Select Add memo / reference [9], enter the memo (up to 50 characters), and select Accept.

Changing the ZIP code the mail is being sent from

Enter the ZIP code in the Mail From This ZIP Code [10] field.

Seeing how the envelope will look when printed (print preview)

To turn off the dotted lines so that you can see how the envelope will look when printed:

  1. Select Print Preview [11].
  2. If multiple addresses are selected, use the arrows to scroll through the envelope previews.
  3. When finished, select Design View to return to editing the envelope.

Printing a test envelope

Select Test Print [12]. Test Prints are for testing alignment only and do not use postage.

Starting over

Select Clear envelope [13]. In the Confirm Clear Envelope window, select Clear.

Adding a QR code

Select the desired Add QR code [14] location on the envelope. Use the form to select the type of information you want the QR code to contain and fill in the information. A QR code can be made to contain any one of the following items:

  • Plain text
  • Telephone number
  • Website address
  • Email address

 

PitneyShip (new) PitneyShip Home screen thumbnail

In the new version, PitneyShip, envelope printing requires that DeviceHub be installed and configured.

  1. From the Home screen, select Print Stamps.
    Home screen - Print Stamps tab
  2. Select Envelope.
    Print Stamps tab with Envelope highlighted
  3. To use a recent or recommended configuration, select it from the Recents & Recommended tab.
  4. To use a different configuration, select Custom Stamp.
  5. Enter the envelope weight in the Weight field.
  6. Perform any of the optional tasks below to set up the envelope as needed.
  7. Select Add to Envelope.
    Add to Envelope button
  8. To print more than one envelope at once, repeat steps 3-5 to set up each envelope. Use the arrows below the envelope preview to scroll through the envelopes.
  9. Select Print.
    Print button
  10. Select your printer, then select Advanced Printer Settings for Envelopes to verify the envelope feed settings for your printer.
    Advanced Printer Settings for Envelopes
  11. Select Print Stamps.

Optional tasks

Envelope screen

  1. Adding extra services
  2. Printing the sender address on the envelope
  3. Printing the recipient address on the envelope
  4. Printing more than one envelope with the same settings
  5. Changing the mailing date
  6. Assigning the envelope to a cost account
  1. Entering notes for your transaction history
  2. Changing the ZIP code the mail is being sent from
  3. Changing the envelope size
  4. Printing a test envelope
  5. Removing an envelope
  6. Adding a QR code

Adding extra services

  1. Select Custom Stamp [1].
  2. Select Add Extra Services [1].
  3. Select the desired services.
  4. Select Add.

Printing the sender address on the envelope

  1. Select Add Sender [2].
  2. Select the address and select Apply.

Printing the recipient address on the envelope

  1. Select Add Recipient [3].
  2. Enter the address or select the address book icon to choose an address from the address book.
  3. Select Apply.

Printing more than one envelope with the same settings

Select the number of envelopes from the Quantity menu [4].

Changing the mailing date

Select the desired date from the Mailing Date menu [5].

Note: Stamp dates change to the next day automatically at 5PM in your time zone.

Assigning the envelope cost to a cost account

Select the cost account from the Cost Account menu [6].

Entering notes for your transaction history

Enter the memo (up to 50 characters) in the Memo/Reference field [7].

Changing the ZIP Code the mail is being sent from

Enter the ZIP Code in the Mail From This ZIP Code field [8].

Changing the envelope size

Choose the desired size under Envelope Size [9]. Only #9 and #10 envelopes are supported.

Printing a test envelope

Select Test Print [10]. Test Prints are for testing alignment only and do not use postage.

Removing the envelope

To remove all envelopes, select Delete All [11]. To remove one envelope, select the delete icon [11] next to the envelope you wish to delete. SendPro Online or PitneyShip delete icon

Adding a QR code

  1. Select Add QR Code [12].
  2. Select the location.
  3. Use the form to specify the type of information you want the QR code to contain and fill in the information. A QR code can be made to contain any one of the following items:
    • Plain text
    • Telephone number
    • Website address
    • Email address

 

Related topics

UPDATED: April 25, 2022

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