Printing multiple shipping labels at once (batch printing) in SendPro Online or PitneyShip

You can print the same label for multiple recipients at once using "batch printing".

• Batch printing is not supported with international shipments, USPS Priority Mail Express, Same Day Delivery, or Delivery Assurance.
• Up to 50 packages (shipping labels) may be added to a single batch.
• The labels have individual tracking numbers and individual entries in History.
• The service, package type, weight, and dimensions must be the same for each label in the batch. Only the recipient may be different.

Select your software version

There are currently two versions of our shipping software. Click on the image that matches your Home screen to view the instructions for your version.

PitneyShip (new)

SendPro Online (classic)

1. Start by creating the first shipping label in the batch.
2. After you select the desired services for the label, select the Add to batch button next to the Print button.
3. Batch Shipping opens in new browser tab or window with the first recipient listed.
4. To add additional recipients for the same label, select the +Add Recipients button at the top.
5. Select the checkboxes next to the other recipients for which you wish to create this same label. To remove a recipient from the batch, select the box next to them and select the trash can button at the top.
6. Select OK.
7. If prompted to verify the addresses, do so.
8. Select Pay and Run Batch.
   Important: Once you select Pay and Run Batch, the funds for all of the labels are deducted from your postage balance for USPS labels. For USPS, if sufficient funds are not available to cover the cost of the entire batch, the button says Refill instead of Pay and Run Batch. In order to proceed, select Refill and add postage to your account.
9. Wait while the batch is created. A green check mark means that the label has been generated. A spinner icon means that label is still being processed. A red exclamation mark means that there was an error with that label, which will be explained in the message just below it.
10. Once all of the labels have been generated, select Print. A PDF containing all of the labels opens.
11. When you are ready to print all of the labels to your printer, use your browser's print function.

PitneyShip (new)

1. On the Shipping Labels tab, select Create Shipping Labels.
2. Select Multiple.
3. Either select or create the recipient list:
   • Select an existing recipient list from the Select a recipient list menu.
     • If needed, select Add Recipients or Remove Recipients to add or remove recipients from this shipment without editing the saved list.
   • Select recipients from the address book:
     1. Select the address book icon.
     2. Select the boxes next to the recipients you wish to add to the list.
     3. Select Continue.
     4. Enter a name for the list and select Save and Add Recipient, or select Use One Time if you do not want to save the list.
   • Create a new recipient list:
     1. Select Create new Recipient List.
     2. Select the boxes next to the recipients you wish to add to the list.
     3. Select Continue.
     4. Enter a name for the list and select Save and Add Recipient.
   • Import a recipient list:
     Note: Batch importing is limited to 50 recipients.
     1. Select Import Recipients.
     2. (Optional) To use a template to create your import file, select Download a .csv template. The file sample-address-import.csv will be downloaded.
     3. Select Choose File and choose your import file.
     4. Select Import.
     5. In the Import Contacts window, match your CSV file fields in the Your CSV Fields column with the PitneyShip fields in the Address Book Fields column. Review the list and make sure that all of the fields are mapped correctly. For any that say Ignore Field, choose the correct field. If you choose Ignore Field, that field will not be imported.
     6. Select Import and Save to save the list for future use, or Import One Time if you do not want to save the list.
4. If the address verification window appears, select Use Suggested to use the USPS's address or Edit to edit your address.
5. (Optional) If you use cost accounts, either click in the Cost Account field and start typing the cost account name or code to search, or select the search icon to view the entire account list.
   
6. Select your packaging from the Packaging Type menu.
7. Enter the package dimensions and weight if required for the package type.
8. Select Select Services.
9. Select the service you wish to use. Use the menus at the top to change the carrier, carrier account, ship date, or delivery date.
   • If you select a carrier-specific package type, you will only see rates from that carrier. To see rates from all carriers, select My Packaging.
10. Once the service has been selected, choose any extra services you wish to add. Select Show More to see all of the available services.
11. Once all services are chosen, select Apply.
12. (Optional) To remove recipients from the batch, select the delete icon next to them on the Verify Shipping Rates screen.
13. Select Pay and Process Batch.
14. Select the printer options and select Continue.

Related topics

• Creating a recipient list