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End of year procedures with Standard Accounting on the mailstation and mailstation2

Learn how to perform end of year procedures with Standard Accounting on the mailstation and mailstation2.
Products affected: mailstation™, mailstation2™
Important: Accounting is an optional feature. Contact your Pitney Bowes Sales Representative for information about options and pricing.

If you use Standard Accounting, at the end of each accounting period (monthly, quarterly, or yearly) you can print your accounting reports. After printing the reports, you can then clear the accounting data in order to reset the totals for the next accounting period.
  1. Print your accounting reports.
  2. Verify that your reports printed correctly.
Important: Once your accounting information is cleared, it cannot be retrieved. Make sure that your reports printed correctly before clearing your accounts.
  1. Clear all of your accounts.
    1. Press Menu.
    2. Press Review (down) to scroll to Use accounting functions?
    3. Press Enter/Yes.
    4. Press Review (down) to scroll to Clear account value and pieces to zero.
    5. Press Enter/Yes.
    6. Select Clear All Accounts or Clear One Account and press Enter/Yes.
      1. For Clear All Accounts, confirm clearing all when prompted. Note: If a password has been assigned to any accounts, they cannot be cleared using this option.
      2. For Clear One Account, use the Review up and Review down buttons to scroll to the account to be cleared and press the Enter/Yes button. Confirm clearing when prompted.
Note: If a password has been assigned to an account, the system will prompt to enter it. Enter the 4-digit password if necessary and press the Enter/Yes button.
  1. Follow the prompts to clear another account or return to the Accounting menu. Follow prompts to return to main screen.

UPDATED: January 03, 2022