What is a SMART Franking Machine?
As you might imagine, SMART means clever, clever means efficient and efficient means money in your pocket.
Changes in EU rules meant that from January 2011 some mail is subject to VAT and some not. Things like Business Mail, Special Delivery 9am, Special Delivery Next Day (PPI) and Airsure attract VAT. Standard mail, parcels, airmail and Special Delivery Next Day (stamps and franking)don’t.
Only SMART franking machines give you access to postal discounts such as Business Mail Advanced – send as few as 500 items in a single batch and get savings of up to 16.7%.
Our franking machines even allow you to log onto a website and monitor the profile of your postage spend for one or multiple machines.
This allows you to spot where you are wasting money and stamp it out.
Keeping VAT simple
Our SMART machines automatically inform you of the breakdown. So you and the Royal Mail get a correct VAT figure. They invoice correctly, you pay the right amount and reclaim the correct amount from HMRC. It also gives you a far more detailed way of monitoring your spend by class and format.
You can get all the information you need with our detailed online reporting. Knowledge gives you control over your mail and your costs.
Impact of SMART technology to the metered mail market All franking machine suppliers now need to ensure that the products they sell are SMART if their customers want to:
- Take advantage of savings from services such as Business Mail Advanced and associated volume-related discounts
- Pay the right amount of VAT on postal services they use
- Reclaim the right amount of VAT from HMRC
- Monitor their postage spend by class and format via Pitney Bowes INVIEW reporting
Do you currently use Business Mail Advanced?
Business Mail Advanced is a ‘Bulk Mail’ product offered by Royal Mail. This service WILL be subject to the VAT change as of 2nd April 2012. Pitney Bowes customers will be experiencing no disruption to their Business Mail Advanced service. Can your current supplier be so confident?
Once again, Pitney Bowes are leading the market with embracing the postal and HMRC requirements. Within the UK Franking Machine Market we account for around 75% of all SMART Franking Machines. All new and refurbished meters issued are SMART.