Visitor Management System

A Visitor Management System for a modern workplace

Visitor sign in made easy. Customise guest and staff check-in, enhance employee safety and security, stay compliant, even onboard contractors.

For a Smart workplace? Try Pitney Bowes Smart Access Management® (SAM).

Start free trial Plans start from £29.95

No more signing the visitors’ paper logbook

Pre-book visitors
Pre-book visitors
Never keep your guests waiting! Pre-booking allows you to prepare for visitors in advance, ensuring a smooth check-in upon arrival.
Modern Paperless Reception
Modern Paperless Reception
Eliminate tedious manual visitor check processes. Automated visitor sign in is quick and easy. Self-serve Check-In helps you maintain contactless security.
Enhanced Security & Visitor Tracking
Enhanced Security & Visitor Tracking
Set access restrictions, and account for everyone on-site in the event of an emergency
Monitoring & Reporting
Monitoring & Reporting
Quickly run real-time reports and monitor on-site behaviour to ensure everyone is safe and their presence recorded
Automation for effortless visitor management
Automation for effortless visitor management
Set up and create customised workflows tailored to your specific needs, from notifications and branding, to digital inductions and more.

First impressions last

When new visitors arrive in your office, they'll be wowed by the easy visitor sign-in and sign-out process and SAM's professional look.

Reception kiosk

Instead sign into your new automated reception kiosk

Let SAM focus on your guests and give your visitors a VIP sign-in experience with a sleek and simple sign-in process.

Kiosk handling your visitor pass

The Kiosk will print out your visitor pass

SAM’s whole visitor management process is seamless and streamlined for a modern, high-performance workplace and great first impressions for your visitors.

Digital teammate

And tell those expecting you that you have arrived

SAM is your reliable digital teammate who helps you streamline visitors sign-in by sending instant notifications to your host, reducing visitor wait times.

Information stored securely in the cloud

This information is then stored securely in the cloud

Convey you are a tech-forward organisation by collecting all the data you need to meet your regulatory compliance requirements in one secure online portal, maintaining a high-security standard with SAM.

Frequently asked questions

What is a visitor management system?

Visitor management systems enables organisations to securely check in visitors. Our visitor management system helps you can store, track and manage data across your company, to streamline your workplace facility safety and enhance positive visitor experience.

Does SAM print visitor badges?

Yes, SAM offers visitor access badges. During visitor registration the entry kiosk prints out visitor information onto a label including: name, company, and host. If required logo and QR codes can be included.

How much does it cost?

We have 2 unique visitor management system packages available to choose from ranging from £29.95 to £59.95 per month.

How does Visitor sign in actually work?

  • Our visitor management system works by letting visitors pre-register if they want to, meaning it’s contactless sign in. When they arrive they simply swipe a QR code at the kiosk.
  • On-site registration – Our kiosk gives your visitors a step-by-step guide during registration to make sign in process fast and effortless.

What happens once Visitors have signed in?

  • After visitor registration they’ll get a warm welcome from Sam, your Digital Doorman.
  • You will get instant notifications alerting you of their arrival through our secure online portal.
  • Then you can go to your front desk and greet them as normal.

Can I customise the visitor management software?

  • Our visitor management software is fully customisable to all our customers
  • We offer easy changes to branding, registration fields and health and safety messaging
  • Create questionnaires to screen visitors, maintain GDPR or other compliance protocols.

What visitor reporting does it have?

Our visitor management solution can run real-time reports and screen visitors from a central location to monitor your site and make sure all visitors are safe and accounted for, the reporting allows you to:

Manage site access control via real time insights of who is on-site and for how long

  • Know 100% that people on-site are entitled to be there
  • Restrict access according to current recommendations and regulations
  • Manage visitors by checking everyone entering has all relevant approvals and certification
  • Visitor screening questions to ensure your business is upholding GDPR compliance
  • You can even export visitor data.

What else can the Visitor Management tool do?

It depends what you need, our visitor management systems offers a range of different unique packages of hardware, software and service at Pricing to suit your particular event or business needs.

  • A visitor management system can reduce security and compliance risk for your business.
  • Send automatic host notifications as part of your check in process.

How our Visitor Management System enhances visitor experience

We have made sure that our Visitor Management System is smart, simple, and secure to make your visitor sign in process as seamless as possible. It’s easy to use, and helps to avoid bottlenecks at the front desk, reducing security, risk management and compliance risk while providing a warm welcome for you visitors.

How do I get SAM?

Complete the form below and we’ll call you back. Or please call us on 02045 792 428.