Smart Lockers for I.T. and Security Teams

Start a conversation

Smart Lockers for IT and security Managers

David manages IT and workplace security across multiple office locations. His team is responsible for laptops, access devices and shared equipment moving between employees, departments and sites every day. Some items are handed over through reception. Others are left on desks, stored in cupboards or passed between teams when someone is available. Hybrid working has increased the number of devices moving in and out of the office. The process for managing them has not always kept pace. As handover volumes increase, keeping track of where devices are, who last collected them and what is still waiting to be returned becomes increasingly difficult to manage manually.

The challenge

Where workplace equipment handovers become difficult

Devices moving between teams and locations

Laptops, access devices and shared equipment move between offices, departments and remote employees throughout the working week. There is rarely a single process governing how that movement is tracked or recorded

Collections depending on staff availability

When a device needs to reach a specific person, it often depends on a reception team being available, a colleague being in the right place or an informal arrangement that relies on everyone remembering their part

Unrecorded handovers create compliance risk

When devices change hands without a clear record, organisations have limited visibility over where sensitive equipment has been and who has had access to it. For IT and security teams managing data protection obligations, that gap is difficult to defend

The solution

Smart lockers for workplace equipment and secure handovers

Smart lockers for property parcel management

Pitney Bowes Smart Lockers provide a secure, designated location for workplace equipment handovers, temporary device storage and controlled collections.

Laptops, access devices and workplace equipment can be placed directly into a locker for collection by the intended recipient. Collection details are sent automatically. Items move between teams and locations without depending on reception or IT staff being available to coordinate the handover.

Start a conversation

Secure equipment storage

Devices and workplace equipment are stored securely rather than left in shared office spaces or reception areas

Controlled collections

Only the intended recipient receives the collection details needed to access the locker

Equipment handovers without depending on staff availability

Items can move between teams, employees and office locations without depending on reception or IT staff availability

A complete record of every handover

Collection and handover activity is recorded automatically, giving IT and security teams a full audit trail across shared devices and workplace equipment

FAQs

Frequently Asked Questions

Find answers to the most common questions about deploying smart lockers

How do smart lockers support IT equipment handovers?

Smart lockers provide a secure location for laptops, devices and workplace equipment to move between teams, employees and office locations without relying on manual coordination or staff availability.

Can smart lockers improve visibility across shared workplace devices?

Every deposit and collection is recorded automatically. IT and security teams can see what has been collected, what is still waiting and which devices are currently onsite.

How do smart lockers reduce pressure on workplace teams?

Employees collect devices and workplace equipment independently, reducing the amount of time reception, workplace and IT teams spend coordinating handovers and collections.

Are smart lockers suitable for hybrid working environments?

Smart lockers give employees a reliable way to collect devices and workplace equipment regardless of when they are in the office. Collections are not dependent on staff availability or fixed handover times, which makes the process practical for teams working across different schedules and locations.

Can smart lockers help with device security and accountability?

Every deposit and collection is recorded automatically with a clear record of who accessed which locker and when. Only the intended recipient receives the collection details, which reduces the risk of devices being collected by the wrong person or left unattended in shared spaces.

How do smart lockers support data protection and compliance obligations?

Smart lockers create an automatic audit trail for every device handover and collection. IT and security teams can demonstrate who had access to specific equipment and when, which supports data protection obligations and makes it easier to account for sensitive devices across the organisation.