Creating a domestic shipping label in PitneyShip Pro

You can create and print a shipping label for a domestic package.
Products affected: PitneyShip™ Pro

You can create and print a shipping label for a domestic package.

The features and options you see may vary depending upon your role and subscription. If you have any questions regarding your permissions, please contact your administrator.

  1. On the Shipping Labels tab, select Create Shipping Labels, or from the Shipping menu, select Create Shipping Label.
  2. (Optional) To use a preset, select Use a Preset.
  3. If you need to change the sender (from) address, select the From address in the upper left and select one of the following options:
    • To make a change to the currently selected address, select Edit sender address, make the necessary changes, and select Done.
    • To enter a new sender address, select Add new sender address, enter the address, and select Done.
    • To select a different sender address from your address book, select View all senders and select the desired address.
  4. Enter the recipient address, or select the address book icon to select an address from the address book.
  5. To send tracking and delivery emails to the sender or recipient, select the desired boxes under Email the tracking number and Email when the shipment is delivered. To send tracking and delivery emails to addresses other then the sender or recipient, enter the email addresses in the Additional Emails boxes.
  6. To use carrier-specific packaging, or to view rates from only one carrier, select the desired carrier from the Filter By menu. If All Carriers is selected, you will only see generic (non-carrier-specific) package types.
  7. Select the package type from the Packaging Type menu.
  8. Enter the package dimensions and weight if required for the package type.
  9. Select Select Rates and Services.
  10. Select the service you wish to use. Use the menus at the top to change the carrier, carrier account, ship date, or delivery date.
    • If you select a carrier-specific package type, you will only see rates from that carrier.
    • Note: The Ships On date automatically advances to the next day at 8PM local time.
  11. By default, services are sorted by Price. To sort by delivery date, use the Sort By menu.
    Sort By menu on shipping label screen
  12. To view only services with delivery by a particular date, select the date from the Deliver By menu.
    Deliver By menu on shipping label screen
  13. To use the calendar view, select the calendar icon.
    Calendar icon
  14. Once the service has been selected, choose any extra services you wish to add. Select Show More to see all of the available services.
  15. Once all services are chosen, select Choose Service.
  16. If you use cost accounts, either click in the Cost Account field and start typing the cost account name or code to search, or select the search icon to view the entire account list.
    Search the Cost Account menu
  17. (Optional) Enter References and Notes as needed. Select More Reference Options to access all of the fields.
    More Reference Options
    • Memo/Reference: The contents of this field will print on the shipping label and be included in the tracking notification email. It is limited to 30-40 characters depending on the carrier. It will appear in your history. For UPS and FedEx, this field is also sent to the carrier and will appear on your carrier invoice.
    • Reference Two: For FedEx, this field is called Department and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Reference Three:  For FedEx, this field is called Invoice and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Reference Four: For FedEx, this field is called PO# and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Shipper Ref: This field may be used for anything up to 40 characters. It will appear in your history.
    • Transportation Ref: This field may be used for anything up to 40 characters. It will appear in your history.
    • Shipping Notes: This field can contain any notes about the shipment up to 500 characters (255 for FedEx) and will be included in the tracking notification email. It will appear in your history.
  18. To print the label using the default printer settings, select Print Shipping Label. To print the label using different printer settings, select Print Options.
    1. Select the items to print. Uncheck the boxes for any items that you do not want to print.
    2. Select the printer and print size.
    3. To add a note about the shipment, enter it in the Memo field. You can enter up to 35 characters. This memo appears on the label and in your history file.
    4. (Optional) To print a test label, select Print Sample.
    5. To print the label, select Print.
    6. To email the label instead of printing it, select Email, enter the email address, and select Pay and Send Email.

UPDATED: 25 January 2024