Printing multiple shipping labels at once in PitneyShip Pro

You can create and print multiple shipping labels at once (in a batch).

Note: This feature cannot be used with US territory addresses, military addresses, P.O. Boxes, or international address.

The features and options you see may vary depending upon your role and subscription. If you have any questions regarding your permissions, please contact your administrator.

1. On the Shipping Labels tab, select Create Shipping Labels, or from the Shipping menu, select Create Shipping Label.
2. If you need to change the sender (from) address, select the From address in the upper left and select one of the following options:
   • To make a change to the currently selected address, select Edit sender address, make the necessary changes, and select Done.
   • To enter a new sender address, select Add new sender address, enter the address, and select Done.
   • To select a different sender address from your address book, select View all senders and select the desired address.
3. Select Multiple.
4. Either select or create the recipient list:
   • Select an existing recipient list from the Select a recipient list menu.
     • If needed, select Add Recipients or Remove Recipients to add or remove recipients from this shipment without editing the saved list.
   • Create a new recipient list:
     1. Select Create new Recipient List.
     2. Select the recipients you wish to add to the list. To select a continuous range of addresses, click on the first one, then hold down the Shift key and click once on the last one. All addresses in between will be selected.
     3. Select Continue.
     4. To save the list for future use, enter a name and select Save and Add Recipient. If you do not want to save the list for future use, select Use One Time.
   • Import a recipient list:
     1. Select Import Recipients.
     2. (Optional) To use a template to create your import file, select Download a .csv template. The file sample-address-import.csv will be downloaded.
     3. Select Choose File and choose your import file.
     4. Select Import.
     5. In the Import Contacts window, match your CSV file fields in the Your CSV Fields column with the PitneyShip Pro fields in the Address Book Fieldscolumn. Review the list and make sure that all of the fields are mapped correctly. For any that say Ignore Field, choose the correct field. If you choose Ignore Field, that field will not be imported.
     6. Select Import and Save to save the list for future use, or Import One Time if you do not want to save the list.
5. If the address verification window appears, select Use Suggested Address to use the Canada Post's address, Use Original to use the version of the address in your address book, or Edit Original to edit the individual address. Select Apply this setting to all addresses in the batch to apply your choice to all of the addresses in this batch.
6. Select the boxes for the email notifications you wish to send. If Recipient is checked, emails will only be sent to recipients whose contact records contain an email address.
7. To use carrier-specific packaging, or to view rates from only one carrier, select the desired carrier from the Filter By menu. If All Carriers is selected, you will only see generic (non-carrier-specific) package types.
8. Select the package type from the Packaging Type menu.
9. Enter the package dimensions and weight if required for the package type.
10. If you use cost accounts, either click in the Cost Account field and start typing the cost account name or code to search, or select the search icon to view the entire account list.
    
11. (Optional) Enter References and Notes as needed. Select More Reference Options to access all of the fields.
    
    • Memo/Reference: The contents of this field will print on the shipping label and be included in the tracking notification email. It is limited to 30-40 characters depending on the carrier. It will appear in your history. For UPS and FedEx, this field is also sent to the carrier and will appear on your carrier invoice.
    • Reference Two: For FedEx, this field is called Department and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Reference Three:  For FedEx, this field is called Invoice and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Reference Four: For FedEx, this field is called PO# and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Shipper Ref: This field may be used for anything up to 40 characters. It will appear in your history.
    • Transportation Ref: This field may be used for anything up to 40 characters. It will appear in your history.
    • Shipping Notes: This field can contain any notes about the shipment up to 500 characters (255 for FedEx) and will be included in the tracking notification email. It will appear in your history.
12. Select the Select Services button.
13. Select the service you wish to use.
14. Once the service has been selected, choose any extra services you wish to add.
15. Once all services are chosen, select Apply.
16. (Optional) To print more than one label of the same size and weight for the same recipient, change the number in the # of Labels field.
17. (Optional) To remove recipients from the batch, select the delete icon next to them on the Verify Shipping Rates screen.
    
18. If more information is required for any recipient, it will be shown in red. Select the edit icon next to that recipient and complete the information.
19. Select Pay and Process Batch.
20. Select Print Shipping Label.
21. Select the printer, size, and other options, then select Print to print the labels or Email to email them.
    • If Print to PDF is selected as the printer, the labels open in PDF format in a new browser window or tab. Use your browser's print function to print the labels.

Related topics