Fully certified. Completely digital.
Choose the digital Certified Mail option that works for you
Our digital Certified Mail with electronic return receipt solution includes:
• Processing and printing from anywhere
• Batch processing
• Mail merge capabilities
• Automated digital tracking and retrieval
• Automatic address validation
• Detailed reporting
• Electronic proof of delivery
Print a single coversheet that includes postage, addresses, and the Certified Mail barcode. Then simply insert it with your documents into a Certified Mail double-window envelope and mail.
This option uses preprinted Certified Mail barcode labels. Just scan or enter the barcode into our shipping software, attach the label to your mail piece, and add postage.
Our shipping software creates your Certified Mail tracking barcode and prints it directly on a label roll - ready to peel, stick, and mail. Same convenience as preprinted labels, without needing to keep extras on hand.
How much could you save with digital Certified Mail?
Estimated savings with Pitney Bowes
e-Certified Mail Software
Certified Mail with ERR |
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Enter the number of pieces you typically send and see how much our software can help you save:
Digital Certified Mail vs Traditional Certified Mail:
| Feature | Digital Certified Mail Labels | USPS Post Office |
|---|---|---|
| Price per Return Receipt | $2.82 (Electronic) | $4.40 (Green Card) |
| Trip to the post office | Not required | Required |
| Data retention | 10 years included | Tracking, plus fee |
| Label creation | Digitally online | Manually offline |
| Batch file processing | Yes, for bulk mailings | No |
| Tracking alerts | Real-time alerts included | Additional fee |
Save a total of $1.58 on every digital Certified Mail piece you send.
FAQs
When should I use Certified Mail?
If you’re looking to send mail that provides proof of mailing via a receipt to the sender, then Certified Mail® is the USPS service for you. With electronic USPS tracking, the sender is notified when the mail piece was delivered or that a delivery attempt was made.
What are my options when using Certified Mail?
Return Receipt and Restricted Delivery provide evidence of Certified Mail delivery with a signature. There two ways to get signatures. The traditional way is a postcard signed by a recipient at the destination address that is then mailed back to you, the sender. There is another option called Electronic Return Receipt where the sender receives an electronic copy of the recipient’s signature rather than the post card. In addition to eliminating all of the manual steps to create and track Certified Mail, Electronic Return Receipt also saves you $1.58 on every Certified Mail piece.
How do I get access to send Certified Mail digitally?
PitneyShip makes it easy to prepare, send, and track Certified Mail and the eliminate the need for cumbersome forms. With PitneyShip, there is no need to handwrite Certified Mail forms and green cards any longer. PitneyShip automatically stores all the information, including Certified Mail tracking number, certified delivery date, and the certified mail recipient signature, in an easily accessible and searchable database. You then save $1.58 using one of the options for Electronic Return Receipt in PitneyShip.
Is digital Certified Mail a legal proof of delivery?
Yes, e-certified mail is recognized as valid proof of delivery from the corporate world to the courtroom. PitneyShip securely retains each electronic return receipt for up to 10 years, capturing the recipient’s signature, date, and time of delivery. This long-term record helps ensure compliance and provides a reliable audit trail – even with office moves or staff changes – so you always have verifiable proof of
delivery. It combines the trust of traditional certified mail with the efficiency and accessibility of a fully digital system.
Reduce your footprint
E-Certified Mail is an environmentally friendly alternative. By switching from physical Green Cards to digital Certified Mail, you significantly reduce paper use. It also lowers your carbon footprint by eliminating physical delivery and reducing fuel consumption and emissions..
