How a the SendPro® Mailstation Transformed Office Efficiency at Holiday Inn San Antonio
For busy offices, managing mail might not be the most glamorous task, but it’s one that can seriously impact productivity. If your team is still taking regular trips to the Post Office, or using outdated postage equipment… you could be missing out on major time and cost savings. That’s exactly what the team at Holiday Inn San Antonio NW SeaWorld discovered when they upgraded their mailing system. By switching to a digitally-connected solution, they turned a daily frustration into one of the smoothest parts of their workflow.
Why are Modern Businesses Upgrading Their Mailing Systems?
Mailing and shipping can be an integral part of a business function, but the process often gets overlooked. Outdated systems can slow everything down; manual postage, address errors, and daily post office trips waste time. In addition, many older meters are outdated, slow things down, and don’t meet USPS IMI compliance standards. Digitial sending solutions like the SendPro Mailstation streamline sending, reduce errors, and keep your business compliant with the latest USPS requirements.
These systems can handle both letters and packages: meeting modern expectations for tracking, notifications, and delivery speed all from one place.
How Holiday Inn Transformed Their Mailing Process
The team at Holiday Inn San Antonio NW SeaWorld faced a familiar challenge: outdated mailing equipment and a daily reliance on post office visits. Their operation felt more complicated than it needed to be, and Accounting Manager Lance Cornelius knew there had to be a better way. That’s when they upgraded to the SendPro Mailstation from Pitney Bowes.
“We needed a solution that could help simplify mailing, and that’s exactly what SendPro Mailstation helps us do. Plus, the included integration with the PitneyShip™, Saves us more money, gives us shipment tracking, and validates addresses. Now we don’t have to go to the post office or other carrier locations. We highly recommend SendPro Mailstation. It’s sleek, compact, and easy to use.”
The sleek, space-saving device integrated smoothly into their office, giving the team more control over their outgoing communications without the headaches.
What Makes SendPro Mailstation Different?
8 out of 8 mailers* prefer the SendPro Mailstation over other postage devices. Here’s why:
- Automation = Fewer Errors
Manual processes mean more room for mistakes. With a digital system, postage is always up to date, and mailings are more accurate which reduces undeliverable mail and client frustration.
- Compact and Desk-Friendly
You don’t need a mailroom to have a great mailing system. These devices are designed to fit into today’s smaller, more flexible workspaces. In addition, you gain complimentary to access to printing USPS shipping labels right from your desktop.
- Stay in Control of Sensitive Communications
In fields like healthcare and law, outsourcing mail can be a privacy risk. With an in-house digital mailing solution…you stay in control, ensuring fewer hands touch your client data.
A Smart Upgrade That Pays Off
Since switching to SendPro Mailstation, the Holiday Inn San Antonio team reports smoother operations, better organization, and more time to focus on what matters most: their guests. Upgrading your mailing system might seem like a small step, but for many offices, it’s a game-changer. Whether you're managing daily client communications, shipping packages, or trying to save time and money, sending solutions like SendPro Mailstation and PitneyShip can bring your office into the modern age with real results.
*from independent meter usability research in June 2023