Fully certified. Completely digital.
- no green cards, no manual forms, no wasted time.
Choose the digital Certified Mail option that works for you
Our digital Certified Mail with electronic return receipt solution includes:
• Processing and printing from anywhere
• Batch processing
• Mail merge capabilities
• Automated digital tracking and retrieval
• Automatic address validation
• Detailed reporting
• Electronic proof of delivery
Print a single coversheet that includes postage, addresses, and the Certified Mail barcode. Then simply insert it with your documents into a Certified Mail double-window envelope and mail.
This option uses preprinted Certified Mail barcode labels. Just scan or enter the barcode into our shipping software, attach the label to your mail piece, and add postage.
Our shipping software creates your Certified Mail tracking barcode and prints it directly on a label roll - ready to peel, stick, and mail. Same convenience as preprinted labels, without needing to keep extras on hand.
How much could you save with digital Certified Mail?
Maximize savings with Pitney Bowes
e-Certified Mail Software
Certified Mail with ERR | |
|---|---|
See how much you can save on Certified Mail
Enter number of pieces and see how much our shipping software can help you save:
Digital Certified Mail vs Traditional Certified Mail
| Feature | Digital Certified Mail Labels | USPS Post Office |
|---|---|---|
| Price per Return Receipt | $2.82 (Electronic) | $4.40 (Green Card) |
| Trip to the post office | Not required | Required |
| Data retention | 10 years included | Tracking, plus fee |
| Label creation | Digitally online | Manually offline |
| Batch file processing | Yes, for bulk mailings | No |
| Tracking alerts | Real-time alerts included | Additional fee |
Save a total of $1.58 on every digital Certified Mail piece you send.
FAQs
When should I use Certified Mail?
Certified Mail is the right choice when you need proof of mailing and delivery. USPS electronic tracking notifies the sender when the mail piece was delivered or when a delivery attempt was made.
What is Electronic Return Receipt and how does it save money?
Electronic Return Receipt (ERR) is a digital alternative to the traditional green card, capturing the recipient's signature, date, and time of delivery electronically. It saves $1.58 per piece compared to a physical green card, which costs $4.40 versus $2.82 for the electronic option.
How do I send Certified Mail with Electronic Return Receipt with Pitney Bowes?
Log into Pitney Bowes Certified Mail software, enter recipient details, select Certified Mail with ERR, print your label or coversheet, and drop it in the mail or schedule a pickup. No handwritten forms or green cards are needed.
Is Certified Mail with digital receipt a legally valid proof of delivery?
Yes, e-Certified Mail is recognized as valid proof of delivery in both corporate and legal settings. PitneyShip securely retains each electronic return receipt, including the recipient's signature, date, and time of delivery, for up to 10 years.
Can I track Certified Mail digitally?
Yes, Pitney Bowes Certified Mail software provides real-time tracking alerts and stores all delivery information, including tracking numbers, delivery dates, and recipient signatures, in a searchable cloud-based database accessible from anywhere, for up to 10 years.
What label options are available for digital proof of Certified Mail?
Pitney Bowes offers three options: a coversheet with postage and barcode printed together, preprinted Certified Mail barcode labels you scan into the software, and software-generated barcode labels printed on demand from a label roll.
Does Certified Mail with digital receipt support bulk mailings?
Yes, Pitney Bowes Certified Mail software supports batch file processing and mail merge capabilities, making it well suited for organizations that send large volumes of Certified Mail at once.
How does switching to Certified Mail with digital proof of delivery support sustainability?
Replacing physical green cards with electronic return receipts reduces paper use and lowers your carbon footprint by eliminating the physical delivery of return postcards and the associated fuel consumption and emissions.
Reduce your footprint
E-Certified Mail is an environmentally friendly alternative. By switching from physical Green Cards to digital Certified Mail, you significantly reduce paper use. It also lowers your carbon footprint by eliminating physical delivery and reducing fuel consumption and emissions..
