Fully certified. Completely digital.
Everything you trust about Certified Mail stays exactly the same: USPS proof of mailing, tracking and a signature on delivery. We've just made the last step effortless. Instead of filling out a green card and waiting weeks for a signed postcard, your signature comes back electronically, right in your account. Same proof. Smarter delivery.
Built for every critical communication you send
Our Certified Mail solutions make it easy to send, track, and retain audit-ready digital proof of:
| • | Late payment notices | • | Policy updates and regulatory notifications | ||
| • | Legal and compliance notices | • | Important customer communications | ||
| • | Contract and agreement communications | • | Termination and cancellation notices | ||
| • | Collections notices | • | And much more |
Choose the digital Certified Mail option that works for you
Our digital Certified Mail with electronic return receipt solution includes:
• Processing and printing from anywhere
• Batch processing
• Mail merge capabilities
• Automated digital tracking and retrieval
• Automatic address validation
• Detailed reporting
• Electronic proof of delivery
How much could you save with digital Certified Mail?
Savings
Certified Mail with ERR |
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Calculator
Enter number of pieces and see how much our shipping software can help you save*:
Why go digital?
| Feature | With Pitney Bowes digital Certified Mail software | At the Post Office |
|---|---|---|
| Price per Return Receipt | $2.91 (Electronic) Save $1.74* on every piece | $4.65 (Green card) |
| Trip to the post office | Not required | Required |
| Data retention | 10 years included | Manually offline |
| Label creation | Digitally online | Manually offline |
| Batch file processing | Yes, for bulk mailings | No |
| Tracking alerts | Real-time alerts included | Additional fee |
Reduce your footprint
Switch from physical green cards to digital Certified Mail and you don’t just cut paper use, you cut the fuel and emissions that come with delivering return postcards.
FAQs
When should I use Certified Mail?
Certified Mail is the right choice when you need proof of mailing and delivery. USPS electronic tracking notifies the sender when the mail piece was delivered or when a delivery attempt was made.
What is Electronic Return Receipt and how does it save money?
Electronic Return Receipt (ERR) is a digital alternative to the traditional green card, capturing the recipient's signature, date, and time of delivery electronically. It saves $1.74* per piece compared to a physical green card, which costs $4.65 versus $2.91 for the electronic option.
How do I send Certified Mail with Electronic Return Receipt with Pitney Bowes?
Log into Pitney Bowes Certified Mail software, enter recipient details, select Certified Mail with ERR, print your label or coversheet, and drop it in the mail or schedule a pickup. No handwritten forms or green cards are needed.
Is Certified Mail with digital receipt a legally valid proof of delivery?
Yes, e-Certified Mail is recognized as valid proof of delivery in both corporate and legal settings. PitneyShip securely retains each electronic return receipt, including the recipient's signature, date, and time of delivery, for up to 10 years.
Can I track Certified Mail digitally?
Yes, Pitney Bowes Certified Mail software provides real-time tracking alerts and stores all delivery information, including tracking numbers, delivery dates, and recipient signatures, in a searchable cloud-based database accessible from anywhere, for up to 10 years.
What label options are available for digital proof of Certified Mail?
Pitney Bowes offers three options: a coversheet with postage and barcode printed together, preprinted Certified Mail barcode labels you scan into the software, and software-generated barcode labels printed on demand from a label roll.
Does Certified Mail with digital receipt support bulk mailings?
Yes, Pitney Bowes Certified Mail software supports batch file processing and mail merge capabilities, making it well suited for organizations that send large volumes of Certified Mail at once.
How does switching to Certified Mail with digital proof of delivery support sustainability?
Replacing physical green cards with electronic return receipts reduces paper use and lowers your carbon footprint by eliminating the physical delivery of return postcards and the associated fuel consumption and emissions.