When you create accounts, you assign the following attributes to each top level account, sub account, and sub sub account:
- Account name: This can be any name you assign to an account, sub account or sub sub account. You must assign a name to each account, sub account and sub sub account you create. For information on the types of characters that can be used in account names, refer to Acceptable Special Characters for Account Names.
- Code: This is a unique code that you can assign to identify the account, sub account or sub sub account. It allows you to find a particular account with ease. You must assign a code to each account, sub account and sub sub account you create.
- Description: If necessary, you can enter a description for each account, sub account, and sub sub account. The account description can contain up to 150 characters.
- Status: Once you have added an account to the system, you can set the account active or inactive. Active status is the default setting for all accounts. If you have an account that you no longer wish to use, you can set the status to inactive. The inactive account will remain on the system, but you will not be able to process transactions against it.
- Account password: You can create a password to restrict access to accounts, sub accounts and sub sub accounts. If an account is password-protected, you must type the password to edit or process mail against the account. Passwords are case sensitive, can be alphanumeric and must be four characters in length.
UPDATED: October 28, 2020