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Returning equipment after canceling a contract

Learn how to request to contract cancelation and how to return a machine. Also, learn how to apply for a refund of unused postage once a contract has been canceled.

To comply with USPS® regulations and maintain your security, you must follow specific steps when returning equipment to Pitney Bowes.

  1. Initiate cancellation request
  2. Withdraw unused postage funds
  3. Return the meter

number-1 Initiate cancellation request

  1. Sign in to the Pitney Bowes Your Account online portal.
  2. If prompted, select the Your Account business portal, otherwise, you will be directed to your Your Account dashboard.
  3. Select Your Account and click Contract Details.
  4. Select Contract Details beside the required contract.
  5. Select Request Termination of Contract in the Contract Dates section.
  6. Complete the form that appears and click Submit.

number-2 Withdraw unused postage funds

Important: Funds withdrawn from a meter are returned to the original funding source. If the original funding source was a USPS prepaid account, review USPS prepaid withdrawals before continuing.

Instructions for withdrawing unused postage

Select your model from the meter list below for instructions on withdrawing unused postage.

Note: You can pack and ship non-functioning equipment back to Pitney Bowes using your return kit. Funds from the inoperable meter will be withdrawn at our facility and credited to the account.

number-3 Return the meter

After a cancellation request is finalized, a return kit will be provided with a shipping label and instructions to return your meter to Pitney Bowes.

Note: If a technician is required to return a machine, this will be advised by the Pitney Bowes representative after the completion of a cancellation request.

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UPDATED: April 09, 2025