Hybrid Mail
Our hybrid mail solution allows organisations to securely send documents, outbound mail, and letters of all types for physical print, production and mailing, or for digital delivery, via an easy-to-use print driver. It offers unparalleled ease of use, so you can be ready to send your first piece of mail in hours.
How does Hybrid Mail work?
We know your in-house process can be time consuming with many manual steps which can be prone to error.
We can automate your manual and legacy processes to send your most important documents both physically and digitally, all you need to do is follow three basic steps:
1: Login to your secure print driver portal and select a template
2: Select and upload documents that you would like to be printed and posted
3: Simply send to print and we’ll add a barcode and all letters and then safely deliver them by Royal Mail
It’s that easy.
Upload documents for print and post
Sending processes are automated for faster processing
Get started in minutes
Subscription based pricing means no upfront costs
How does Hybrid Mail save us money?
It’s simple & easy to use and with a low subscription making business justification that much more straight forward. Find out how much you could save
How much does it cost to implement and are there any ongoing costs?
Hybrid Mail and Hybrid Mail Lite are adapted to meet the needs and budgets of small, medium and large businesses.
- A single monthly subscription
- No set up fees***
- Item level tracking in real-time
- 2D bar coding verification
- Preferential postage rates from 30p per letter****** / 2-3 day delivery
- Send print and postage from 40p per letter****
- GDPR compliant
- Web portal submission
- Document submission type: Word and PDF
- Fully encrypted using Amazon web services
What are the main benefits of Hybrid Mail?
Ease of use, easy to get started
Automate processes to save costs
Data security with item level integrity
‘The Pitney Bowes hybrid mailing system has saved us hours of manual work compared to the old method, and the ability to report on each letter gives us peace of mind that our clients are receiving their communications from us on time. ’
- Rob Hopkins, Director, Family Finance Ltd
How can Hybrid Mail help?
1. Reduce hardware costs
Centralises production to reduce and right-size printers and other mailing hardware.
2. Maximise productivity and accuracy
Normalises document templates, to make the most of folding/inserting equipment.
3. Decrease postage costs
Standardises address placement and consolidates mail sent to same recipient or household.
4.Boost paperless adoption
Document templates are the same whether printed or sent via email.
5.Increase customer satisfaction
Keeps documents and branding consistent so customers have a seamless experience
across channels.
6. Improve visibility
Better manage print and electronic communications across the organisation.
Hybrid Mail is a great outsourcing option for all of these reasons
Full Outsourcing
Businesses that are sending regular mailings and simply do not want to invest in the equipment and staff necessary to do it the right way.
Hybrid
Regular mailings that occur quarterly, bi-annually, or annually where a businesses mail volume significantly increases for only a short period.
Business Continuity
For organisations that want to be ready for software, printer, or hardware interruptions. MOD offers a fully hot-swappable on demand mail center for fast disaster recovery.
What are the drawbacks?
There aren’t any! Securely send letters and digital documents for physical print, production, and mailing via a pre-installed Pitney Bowes PC print driver, a dedicated file folder, or a web portal.
Hybrid Mail Content
Read our blogs to learn how to make sure your mailings are always efficient, accurate and complaint.
Delivering digital transformation with simplicity
Discover how your business can thrive, rather than simply survive uncertainty and undertake a smoother journey to your business becoming digital by default.
Enabling greater value generation through agility
See how your business can increase responsiveness, agility and operational resilience as we move into the next normal with infinite scalability to overcome resource limitations.
Build operational excellence with greater efficiency
Find out how we can help balance capability, capacity and compliance to ensure greater operational efficiency and remove bottlenecks to enable smoother, more efficient mail process.
Supporting regulatory compliance with end-to end encryption and data security
Explore how we can help you balance regulatory complexity with customer service requirements to deliver better experiences for your clients.
How to manage complex business mail
Learn more
Hybrid Mail Business Case
Download our business case to help determine whether our Hybrid Mail solution is right for you.
Digital Transformation Strategy
Our guide is full of advice and practical steps to ensure your business is ready for the digital future.
Learn how to handle your mail and incoming documents with the right kind of digital mailroom platform in place.
You might also like these products
Online Postage
This online app helps you evaluate delivery times and costs you less. Free proof of delivery with every parcel.
Inbound e-invoicing
Automate your inbound invoice process, saving you time and money. 1% touch, 100% accuracy. Guaranteed.
Inbound scanning
Scan, batch and send whilst maintaining security and accessibility of your business-critical documents
*Across paper, printer consumables, envelopes and postage. Savings could be more or less depending upon the complexity of the mailing required.
**Savings are approximate and subject to change. Royal Mail franking prices increased in April 2023:
• 1st class standard letter increased from 78p to 90p
• 2nd class standard letter increased from 51p to 59p
• Pitney Bowes Hybrid Mail DSA 2nd class equivalent @ only 44.10p.
• 43% potential savings calculated on mailing 5000 1st class and 3000 2nd class letters with Royal Mail franking costs at £6270.00. With Pitney Bowes Hybrid Mail, it’s £3528.00. Saving a substantial £2742.00, around 43%* of your postage costs.
***Subject to a minimum 2 year term for Hybrid Mail. No minimum term for Hybrid Mail Lite.
****1 sheet, 100 gsm mono simplex inserted into a C5 envelope via 2-3 day delivery.
*****Mail volume will also be dependent upon your operating costs across staff handling, paper, printer consumables, envelopes and postage. We will help you to choose the correct solution based upon your ROI.
******C5 envelopes containing up to seven sheets of paper. 8+ sheets will be inserted into a C4 envelope and postage charges are higher.
**Savings are approximate and subject to change. Royal Mail franking prices increased in April 2023:
• 1st class standard letter increased from 78p to 90p
• 2nd class standard letter increased from 51p to 59p
• Pitney Bowes Hybrid Mail DSA 2nd class equivalent @ only 44.10p.
• 43% potential savings calculated on mailing 5000 1st class and 3000 2nd class letters with Royal Mail franking costs at £6270.00. With Pitney Bowes Hybrid Mail, it’s £3528.00. Saving a substantial £2742.00, around 43%* of your postage costs.
***Subject to a minimum 2 year term for Hybrid Mail. No minimum term for Hybrid Mail Lite.
****1 sheet, 100 gsm mono simplex inserted into a C5 envelope via 2-3 day delivery.
*****Mail volume will also be dependent upon your operating costs across staff handling, paper, printer consumables, envelopes and postage. We will help you to choose the correct solution based upon your ROI.
******C5 envelopes containing up to seven sheets of paper. 8+ sheets will be inserted into a C4 envelope and postage charges are higher.