Printing multiple shipping labels at once in PitneyShip Pro

You can create and print multiple shipping labels at once (in a batch).
Products affected: SendPro® Online powered by PitneyShip® Pro

You can create and print multiple shipping labels at once (in a batch).

Note: This feature cannot be used for international mail.

The features and options you see may vary depending upon your role and subscription. If you have any questions regarding your permissions, please contact your administrator.

  1. On the Send a Parcel tab, select Create Shipping Labels.
  2. If you need to change the sender (from) address, select the arrow to the right of the sender address and select one of the following options:
    • To make a change to the currently selected address, select Edit sender address, make the necessary changes, and select Done.
    • To enter a new sender address, select Add new sender address, enter the address, and select Done.
    • To select a different sender address from your address book, select View all senders and select the desired address.
  3. Select Multiple.
  4. Either select or create the recipient list:
    • Select an existing recipient list from the Select a recipient list menu.
      • If needed, select Add Recipients or Remove Recipients to add or remove recipients from this shipment without editing the saved list.
    • Create a new recipient list:
      1. Select Create new Recipient List.
      2. Select the recipients you wish to add to the list. To select a continuous range of addresses, click on the first one, then hold down the Shift key and click once on the last one. All addresses in between will be selected.
      3. Select Continue.
      4. To save the list for future use, enter a name and select Save and Add Recipient. If you do not want to save the list for future use, select Use One Time.
    • Import a recipient list:
      1. Select Import Recipients.
      2. (Optional) To use a template to create your import file, select Download a .csv template. The file sample-address-import.csv will be downloaded.
      3. Select Choose File and choose your import file.
      4. Select Import.
      5. In the Import Contacts window, match your CSV file fields in the Your CSV Fields column with the PitneyShip Pro fields in the Address Book Fieldscolumn. Review the list and make sure that all of the fields are mapped correctly. For any that say Ignore Field, choose the correct field. If you choose Ignore Field, that field will not be imported.
      6. Select Import and Save to save the list for future use, or Import One Time if you do not want to save the list.
  5. If the address verification window appears, select Use Suggested Address to use the address showing, Use Original to use the version of the address in your address book, or Edit Original to edit the individual address. Select Apply this setting to all addresses in the batch to apply your choice to all of the addresses in this batch.
  6. Select the boxes for the email notifications you wish to send. If Recipient is checked, emails will only be sent to recipients whose contact records contain an email address.
  7. Select the package type from the Packaging Type menu.
  8. Enter your envelope weight or place envelope on your attached scale and click the scale button to read weight.
  9. If you use cost accounts, either click in the Cost Account field and start typing the cost account name or code to search, or select the search icon to view the entire account list.
  10. (Optional) Enter References and Notes as needed. Select More Reference Options to access all of the fields.
  11. Select the Select Services button.
  12. Select the service you wish to use.
  13. Once the service has been selected, choose any extra services you wish to add.
  14. Once all services are chosen, select Apply.
  15. (Optional) To remove recipients from the batch, select the Remove From Batch (delete) icon next to them on the Verify Shipping Rates screen.
  16. If more information is required for any recipient, it will be shown in red. Select the edit icon next to that recipient and complete the information.
  17. If you want to check or change the printer settings before printing, select Close, then select Print Options, choose your settings, and select Print.
  18. (Optional) Enter References and Notes as needed. Select More Reference Options to access all of the fields.
  19. If you do not need to check your printer settings, select Pay and Process Batch.
    • If Always show these options before printing is selected, the Printer Options window opens. Select your print settings and select Continue.
    • If Always show these options before printing is not selected, the labels will be printed to the selected printer immediately.
    • If Print to PDF is selected, the labels open in PDF format in a new browser window or tab. Use your browser's print function to print the labels.
  20. In Printer Options select your printer from the available printers drop down menu.
  21. Select print size.
  22. Select Print.

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UPDATED: 05 October 2023