What is a Reserve account and how does it work?
The Reserve Account is a prepaid deposit account used to pay for postage funds.
Funds are held in an FDIC-insured account at The Pitney Bowes Bank, Inc. The funds will earn interest in the form of postage credits based on the average daily balance.
Step 1-Activate your prepaid Reserve Account
Federal Law under the USA PATRIOT ACT requires Pitney Bowes to obtain a Federal Taxpayer Identification Number (TIN) from each client opening a Pitney Bowes Bank account.
- Fax the completed Tax Payer Identification Form to 1-203-546-2277.
Information required to complete the form
- Organization Name
- Reserve (Postage by Phone) 8 digit account #
- Pitney Bowes 10 digit account#
- Your Taxpayer Identification Number (TIN)
Step 2- Make a deposit to your prepaid Reserve Account
There are 4 deposit options:
Schedule Automatic Deposit
How it works:
- Use Scheduled Pay to set up electronic deposits (monthly, weekly, semi-monthly), or when the balance reaches a minimum threshold you define.
- Set a minimum balance to trigger an automatic deposit to ensure you always have postage funds available.
- Receive email notification once funds are available in your account.
Get instruction on how to schedule deposits for prepaid Reseve Accounts
Single ACH Deposit
How it works:
- Process a one-time deposit directly from your bank account.
- Funds are available in 2 business days.
Provide your bank with the following information:
| Federal ID Number: | 84-1386389 (Taxpayer ID#) |
| Bank Name: | BNY Mellon |
| Beneficiary Account Name: | The Pitney Bowes Bank Inc. – Reserve Account |
| Bank Routing Number: | 043 000 261 |
| Bank Account Number: | 000-1251186 |
| Valid Formatting Types: | CTX, CCD, or CCD+ |
Your Pitney Bowes account number is REQUIRED Commercial Payments Enter your 8-digit Postage by Phone Account Number in the Identification number of the ACH payment. The identification number is field 7 (positions 40-54) of the CCD and CTX entry detail records (6 record) of a NACHA payment. If using Addenda*, please use Addenda fields to include your 8-digit Postage By Phone Account Number in a valid ANSI X12 format. Home Banking Payments Include your 8-digit Postage by Phone Account Number when setting up Pitney Bowes as one of your billers. |
|
Fed Wire Deposit
How it works:
- Process a one-time deposit directly from your bank account.
- Funds sent by 1pm ET will be available by 6pm ET the same day; funds sent after 1pm ET will be available next business day.
- Allows deposits to be made from accounts outside the United States.
Provide your bank with the following information:
| Reserve Account Fed Wire Instructions* | |
| Bank Name: | The Bank of New York Mellon |
| Beneficiary Account Name: | The Pitney Bowes Bank Inc. – Reserve Account |
| Bank Routing Number (ABA): | 043 000 261 |
| Bank Account Number: | 000-1251186 |
| BNY Mellon Swift Code (International only): | MELNUS3P |
| OBI (Other Beneficiary Information): | Your 8-digit Reserve Account number (Postage By Phone), Company Name |
*Your bank may charge a fee when processing a Fed Wire.
Mail Check Deposit
How it works:
- Send a check with a completed deposit coupon by mail.
- Funds will be available between 3-7 business days.
Select the Go to button to quickly access the printable Reserve Account Deposit Coupon template
Reserve Account Deposit Coupon
Make Check payable to: Pitney Bowes Reserve Account
Mail a check with a completed deposit coupon to one of the addresses below:
First Class Mail - Allow up to 7 business days for mail and processing time.
Reserve Account
PO Box 223648
Pittsburgh, PA 15250-2648
Express Mail - Allow up to 3 business days for mail and processing time.
Reserve Account
Attn: PO Box 223648
500 Ross Street Suite 154-0460
Pittsburgh, PA 15262-0001
