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How to make a deposit to your Prepaid Reserve Account

What is a Reserve account and how does it work?

The Reserve Account is a prepaid deposit account used to pay for postage funds.

Funds are held in an FDIC-insured account at The Pitney Bowes Bank, Inc. The funds will earn interest in the form of postage credits based on the average daily balance.


Step 1-Activate your prepaid Reserve Account

Federal Law under the USA PATRIOT ACT requires Pitney Bowes to obtain a Federal Taxpayer Identification Number (TIN) from each client opening a Pitney Bowes Bank account.

  1. Fax the completed Tax Payer Identification Form to 1-203-546-2277.

Information required to complete the form

  • Organization Name
  • Reserve (Postage by Phone) 8 digit account #
  • Pitney Bowes 10 digit account#
  • Your Taxpayer Identification Number (TIN)


Step 2- Make a deposit to your prepaid Reserve Account

There are 4 deposit options:

 

Schedule Automatic Deposit

How it works:

  • Use Scheduled Pay to set up electronic deposits (monthly, weekly, semi-monthly), or when the balance reaches a minimum threshold you define.
  • Set a minimum balance to trigger an automatic deposit to ensure you always have postage funds available.
  • Receive email notification once funds are available in your account.

 

Get instruction on how to schedule deposits for prepaid Reseve Accounts

 

 

Single ACH Deposit

How it works: 

  • Process a one-time deposit directly from your bank account. 
  • Funds are available in 2 business days.

Provide your bank with the following information:

Federal ID Number:  84-1386389 (Taxpayer ID#)
Bank Name: BNY Mellon
Beneficiary Account Name:   The Pitney Bowes Bank Inc. – Reserve Account  
Bank Routing Number: 043 000 261
Bank Account Number: 000-1251186
Valid Formatting Types: CTX, CCD, or CCD+

Your Pitney Bowes account number is REQUIRED

Commercial Payments

Enter your 8-digit Postage by Phone Account Number in the Identification number of the ACH payment. The identification number is field 7 (positions 40-54) of the CCD and CTX entry detail records (6 record) of a NACHA payment.

If using Addenda*, please use Addenda fields to include your 8-digit Postage By Phone Account Number in a valid ANSI X12 format. 

Home Banking Payments

Include your 8-digit Postage by Phone Account Number when setting up Pitney Bowes as one of your billers.



Fed Wire Deposit

How it works:

  • Process a one-time deposit directly from your bank account.
  • Funds sent by 1pm ET will be available by 6pm ET the same day; funds sent after 1pm ET will be available next business day.
  • Allows deposits to be made from accounts outside the United States.

Provide your bank with the following information:

Reserve Account Fed Wire Instructions*
Bank Name: The Bank of New York Mellon
Beneficiary Account Name: The Pitney Bowes Bank Inc. – Reserve Account
Bank Routing Number (ABA): 043 000 261
Bank Account Number: 000-1251186
BNY Mellon Swift Code (International only):  MELNUS3P
OBI (Other Beneficiary Information): Your 8-digit Reserve Account number (Postage By Phone), Company Name 


*Your bank may charge a fee when processing a Fed Wire.

Mail Check Deposit

How it works: 

  • Send a check with a completed deposit coupon by mail.
  • Funds will be available between 3-7 business days.

 

Select the Go to button to quickly access the printable Reserve Account Deposit Coupon template

open tabReserve Account Deposit Coupon

Make Check payable to: Pitney Bowes Reserve Account

Mail a check with a completed deposit coupon to one of the addresses below:

First Class Mail - Allow up to 7 business days for mail and processing time.

Reserve Account
PO Box 223648
Pittsburgh, PA 15250-2648

Express Mail - Allow up to 3 business days for mail and processing time.

Reserve Account
Attn: PO Box 223648
500 Ross Street Suite 154-0460
Pittsburgh, PA 15262-0001