Understanding Pitney Bowes fees

This guide explains the different fees that may apply to your Pitney Bowes® accounts—including meter-related fees, Purchase Power® line‑of‑credit charges, and Reserve Account fees. It also includes simple tips to help you avoid unnecessary charges and manage your account effectively.

Meter and Account fees

Late fee

Charged on sales, service, rental, and supply invoices when payment is not received on or before the due date.

How to avoid it: Set up AutoPay for worry-free, on‑time payments.

Postage refill fee

A minimal charge applied when refilling postage to your meter. This fee covers the cost of maintaining your USPS® postage account.

How to avoid it: Download enough postage to last a month to reduce the number of refill transactions.

Postage advance fee

A charge covering the costs of advancing postage funds when your balance is insufficient.

How to avoid it: Set up AutoPay so funds are always available when refilling.

Paper statement fee

Charged monthly for each paper invoice mailed to you.

How to avoid it: Switch to digital statements in Your Account.

Returned/rejected payment transaction fee

Charged when payments that are returned or rejected.

How to avoid it: Ensure account information is correct and that your funding account has sufficient available funds.

Purchase Power® (Line of Credit) fees

Transaction fee

Applied each time postage is added to your meter using Purchase Power®. Fee amounts are detailed in your Purchase Power Terms & Conditions.

How to avoid it: Download enough postage to last a month.

Related article: Purchase Power Transaction Fee Changes

Finance charge

Interest charged when you maintain a balance on your Purchase Power line of credit.

How to avoid it: Pay the full balance by the due date on your monthly statement.

Overage fee

Charged when your postage purchases exceed the monthly threshold defined in your Terms & Conditions.

How to avoid it: Track your combined monthly postage activity across meters and stay within your threshold.

Related article: Purchase Power Overage Fee Calculation Charges

Late payment fee

Charged when the Minimum Payment is not received by the due date. Note: processing generally takes about 3 business days after receipt—be sure to allow extra mailing time.

How to avoid it: Set up AutoPay

Overlimit fee

Applied when your Purchase Power balance exceeds your total credit limit.

How to avoid it: Request a credit limit increase if you're consistently reaching your limit.

Inactivity fee

Charged when your Purchase Power line of credit has no transaction activity for 12 months from the date of your last transaction or last annual account maintenance fee charge.

How to avoid it: Ensure at least one transaction posts to the account every 12 months.

Reserve Account (Deposit Account) fees

Account service fee

Charged per statement period to service and maintain the account. The fee is waived if your available balance remains at $500 or more at the end of each day during the statement period.

How to avoid it: Maintain a daily end‑of‑day balance of at least $500 throughout the statement cycle.

Incoming wire fee

Charged when funds are received into the Reserve Account via wire transfer.

How to avoid it: Use ACH or other non‑wire funding methods if available.

Inactivity fee

Charged when your Reserve Account has no transaction activity for 12 months from the date of your last transaction or last annual account maintenance fee charge.

How to avoid it: Ensure at least one transaction posts to the account every 12 months.