How to create and print your own shipping labels from home or the office

When your schedule gets busy, having to go to the store or copy shop to print shipping labels can eat away precious hours of your time. Luckily, you can now create and print shipping labels right from home without any special equipment. All you need is your computer, a printer, and some paper. We’ll show you how.

How do I create a shipping label from home or the office?

Most major carriers offer a way to print shipping labels online. FedEx®, UPS®, and the USPS® all allow you to create shipping labels right from your internet browser within their platform. Here’s how:

1. Choose an online shipping service

By visiting the carrier’s website, you can find the type of shipping label that you need, pay for it, and print it directly from their platform. Or you can sign up for a shipping platform that gives you access to all major carriers in one place. PitneyShip shipping software offers you a 30-day free trial that allows you to print discounted shipping labels for USPS® and UPS®. You’ll also be able to compare prices across carriers like FedEx®, USPS®, and UPS® in one place.

2. Weigh and measure twice, print once

Avoid having to issue refunds by printing your shipping label correctly the first time with all the right specs in hand. Check the following before you send your package out the door:

  • Verify your addresses
  • Measure your package’s dimensions
  • Weigh your package

Another advantage of using a shipping platform like PitneyShip is that the software automatically verifies that all shipping addresses are correct. It can also calculate package dimensions through its free companion mobile app.

How do I print a shipping label from home or my office?

Printing shipping labels from home is a simple process that doesn’t require specialized equipment if you follow a few simple steps.

The following instructions are specific to the PitneyShip platform, but they’re very similar to what you can expect to find when you print shipping labels online.


Follow these steps to print your shipping label:

1) Provide the recipient's details or select them from your saved contacts.

2) Select the type of package and fill in the details.

3) Pick a shipping date and the type of shipping service you want to use.

4) Add any optional services you require.

5) Select Print at the bottom of your screen to access the Label Options screen.

6) Select Print, and your label will open as a PDF. You can print it on any printer accessible from your computer or mobile device.

Shipping label placed in easy place to scan

Whether you’re using standard paper or adhesive labels to print your shipping labels, the same tips apply.

  • Place your label somewhere that’s easy for your carrier to see and scan.
  • Make sure the label is adhered securely (if you’re using paper, avoid taping over any barcodes).
  • Don’t allow the label to extend over the sides of your package.

Simply schedule a package pickup or drop it off at your carrier’s nearest kiosk or locker.

How do you choose the best way to print shipping labels for your business needs?

You have several options when it comes to choosing the best label for your budget and desired results.

  • Option 1: Print a shipping label using a thermal label printer and adhesive 4×6 labels. This is the most expensive option. It’s also the most convenient, as it doesn’t involve ink or toner, and looks extra professional.
  • Option 2: Print a shipping label using a regular printer and standard 8.5 x 11-inch paper. This is the least expensive option and the method of choice for many budget-minded sellers. You can use clear tape to cover and attach the label to the package but be sure that the barcodes can be read by a scanner.
  • Option 3: Print a shipping label using half-sheet adhesive labels that fit a regular printer. You won’t need to invest in a thermal label printer but will still be able to save time and the amount of tape required for standard printer paper.

If you’re curious about which type of printer your company needs, read our comprehensive guide. We provide a thorough comparison of the advantages (and disadvantages) of using inkjet, laser, and thermal printers to print shipping labels for a small business.

Where can I print shipping labels?

If there’s a printer available, you can print a shipping label. This can include your local library, an office supply store, or anywhere that offers printing services. You’ll need your digital PDF shipping label on hand.

You can print shipping labels at home or in your office the same way you print anything else. If you run a small business, shipping software solutions can operationalize the process. PitneyShip® allows you to weigh items, compare shipping rates, print labels, and track shipments from your phone or computer. You can also gain access to benefits like free or discounted pick-ups, waived fees, and same-day delivery options.

If you don’t have a printer and are wondering where to print a shipping label, there are alternatives. Your local post office and carrier locations will print shipping labels for you. Other options include having labels created at a print shop, visiting your local library, or even asking for a favor from a friend who owns a printer.

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