Creating and printing a certified mail shipping label in SendPro Online or PitneyShip

You can use Certified Mail to get proof of mailing and electronic record of delivery when you print USPS shipping labels. Certified Mail is only available when using First Class or Priority Mail.

Select your software version

There are currently two versions of our shipping software. Click on the image that matches your Home screen to view the instructions for your version.

PitneyShip (new)

SendPro Online (classic)

1. Select USPS from the Home screen or USPS Label from the Print menu.
2. Select or enter the recipient address.
3. Select Continue.
4. Select the type of package and enter the package information if required.
5. Select Continue.
6. Select a First Class or Priority Mail service.
7. From the Extra Services list, select Certified Mail.
8. (Optional) Select Return Receipt or Return Receipt Electronic.
9. Select Print.
10. Attach the label and the required forms:
    • First Class Large envelopes: Form 3800 for Certified and 3811 for Return Receipt
    • Priority Mail: Label 3800N for Certified and Form 3811 for Return Receipt

Important: For Return Receipt, you must attach USPS Form 3800 for Certified Mail and USPS Form 3811.

PitneyShip (new)

1. On the Shipping Labels tab, select Create Shipping Labels.
2. (Optional) To use a preset, select Use a Preset.
3. If you need to change the sender (from) address, select the Sender address and select one of the following options:
   • To make a change to the currently selected address, select Edit sender address, make the necessary changes, and select Done.
   • To enter a new sender address, select Add new sender address, enter the address, and select Done.
   • To select a different sender address from your address book, select View all senders and select the desired address.
4. Enter the recipient address, or select the address book icon to select an address from the address book.
5. To send tracking and delivery emails to the sender or recipient, select the desired boxes under Email the tracking number and Email when the shipment is delivered. To send tracking and delivery emails to addresses other then the sender or recipient, enter the email addresses in the Additional Emails boxes.
6. To use carrier-specific packaging, or to view rates from only one carrier, select the desired carrier from the Filter By menu.
7. Select your packaging from the Packaging Type menu.
8. Select the specific packaging type from the Type menu.
9. Enter the package dimensions and weight if required for the package type.
10. Select Select Rates and Services.
11. Select the service you wish to use. Use the menus at the top to change the carrier, carrier account, ship date, or delivery date.
12. By default, services are sorted by Price. To sort by delivery date, select Delivery Date from the Sort By menu.
13. To view only services with delivery by a particular date, select the date from the Deliver By menu.
14. Select a First Class or Priority Mail service.
15. From the Extra Services list, select Certified Mail.
16. (Optional) Select Return Receipt or Return Receipt Electronic.
17. If you selected Return Receipt, enter the Return Receipt Number. This should be the tracking ID found on form 3811.
    Important: For Return Receipt, you must attach USPS Form 3800 for Certified Mail and USPS Form 3811.
18. Once all services are chosen, select Choose Service.
19. (Optional) If you use cost accounts, either click in the Cost Account field and start typing the cost account name or code to search, or select the search icon to view the entire account list.
    
20. (Optional) Enter References and Notes as needed. Select More Reference Options to access all of the fields.
    
    • Memo/Reference: The contents of this field will print on the shipping label and be included in the tracking notification email. It is limited to 30-40 characters depending on the carrier. It will appear in your history. For UPS and FedEx, this field is also sent to the carrier and will appear on your carrier invoice.
    • Reference Two: For FedEx, this field is called Department and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Reference Three:  For FedEx, this field is called Invoice and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Reference Four: For FedEx, this field is called PO# and will print on the shipping label. For all other carriers, it will not print. It will appear in your history.
    • Shipper Ref: This field may be used for anything up to 40 characters. It will appear in your history.
    • Transportation Ref: This field may be used for anything up to 40 characters. It will appear in your history.
    • Shipping Notes: This field can contain any notes about the shipment up to 500 characters (255 for FedEx) and will be included in the tracking notification email. It will appear in your history.
21. To use the default printer settings, select Print Shipping Label. To select different printer settings, select Print Options.
    • Select the items to print. If Summary Receipts are enabled, Summary Receipt will be included. If Print a receipt with the label is enabled, Receipt with Shipping Label will be included. If you do not want to print these items, select the x next to them to remove them. If Receipt with Shipping Label is removed, then Shipping Label will automatically be selected instead.
    • Select the printer and print size.
    • To print a test label, select Print Sample.
    • Select Print.
22. Attach the label and the required forms:
    • First Class Large envelopes: Form 3800 for Certified and 3811 for Return Receipt
    • Priority Mail: Label 3800N for Certified and Form 3811 for Return Receipt

Related topics

• Creating a domestic shipping label
• Using Electronic Return Receipts
• Order USPS Forms 3800 and 3811